C. Building Occupants
1. Non-Permissible Products
Scented or fragranced products are prohibited at all times in all interior space owned, rented, or leased by CDC. This includes the use of:
• Incense, candles, or reed diffusers • Fragrance-emitting devices of any kind • Wall-mounted devices, similar to fragrance-emitting devices, that operate
automatically or by pushing a button to dispense deodorizers or
disinfectants • Potpourri
• Plug-in or spray air fresheners • Urinal or toilet blocks • Other fragranced deodorizer/re-odorizer products
Personal care products (e.g. colognes, perfumes, essential oils, scented skin and hair products) should not be applied at or near actual workstations, restrooms, or anywhere in CDC owned or leased buildings.
In addition, CDC encourages employees to be as fragrance-free as possible when they arrive in the workplace. Fragrance is not appropriate for a professional work environment, and the use of some products with fragrance may be detrimental to the health of workers with chemical sensitivities, allergies, asthma, and chronic headaches/migraines.
2 If the HEPA filter requirement is not in existing leases and the lessor chooses not to adhere to this policy, then RPMO will incur costs to meet this guideline.
9Employees should avoid using scented detergents and fabric softeners on clothes worn to the office. Many fragrance-free personal care and laundry products are easily available and provide safer alternatives.
2. Tobacco-Free Requirements
In accordance with the CDC Tobacco-Free Campus Policy (CDC-GA-2005- 17) the use of tobacco products (including cigarettes, cigars, pipes, smokeless tobacco, or other tobacco products) is prohibited at all times. For more information regarding this policy, go to the following link: http://aops- mas-iis.cdc.gov/Policy/Doc/policy477.htm:
Outdoor environments in leased facilities not under full control of CDC and temporarily deferred locations will remain subject to the pre-existing policy,3 which states that smoking tobacco products is prohibited:
• In all interior spaces owned, rented, or leased by CDC • In government vehicles • Within 20 feet of building entrances, exits, and air intake ducts • Within 20 feet of the storage of flammable and combustible liquids or
gases • Within 20 feet of dumpsters provided for collecting combustible materials • Inside any covered parking that is physically part of or connected to a
facility where CDC workers regularly pass on their way to or from work • Within designated CDC “Smoke-Free Zones”
5. Housekeeping Guidelines
CDC will ensure that products used in the workplace, such as soaps, cleaning products, paints, etc. are safe and odor-free or emit low levels of volatile organic compounds (VOCs) to the fullest extent feasible. Only green cleaning products shall be specified and used within CDC facilities and leased spaces unless otherwise approved by the Office of Health and Safety.
CDC will ensure the use of housekeeping practices which are deemed safer for building occupants and the environment. Specifically, BFO will require housekeeping staff at CDC owned and leased facilities to:
8• Vacuum frequently and thoroughly using vacuums with high- efficiency particulate air (HEPA) filters.2 If carpets must be cleaned, steam or least toxic, non-petroleum based, fragrance- free all-purpose cleaner or carpet cleaner will be used
• Keep storage and janitorial rooms clean and properly maintained • Keep air handling rooms free of stored materials. If rooms are
used as storage spaces, ensure that proper airflow, clearances and cleanliness standards are enforced. Keep maintenance and operational supplies in order and properly labeled in a clean, dry room to prevent contamination of the air and infestation of insects and rodents
• Be trained by supervisors or through their contract company in the proper usage, handling, and labeling of cleaning products and hazardous chemicals as required by the OSHA Hazard Communication Standard (29 CFR 1910.1200)
• Keep waste containers away from air intakes and assure their regular emptying
And.... dead pests should be removed promptly from the premises! :-)